Use case · AP Reconciliation

Every invoice audited. Only the exceptions reach your desk.

Ana collects the POD, scores it, matches every invoice line against your rate con and contract, and only brings your team the ones that need a human.

Live in under a week · No platform fees · No long-term contracts

500 loads

Every one has to close before the carrier gets paid and your customer gets billed.

80+ hours

A month of chasing PODs and auditing invoices line by line.

1-3%

Of freight spend typically hides in billing errors. Skipping the audit doesn’t make them go away.

HOW ANA CLOSES THE LOOP

From delivered to paid, without the chase.

Five things Ana handles the moment a load delivers - so clean invoices flow and your operators only touch what actually needs judgment.

01 — ONBOARDING

Connect once. Live in under a week.

Ana reads the contracts, rate confirmations, and carrier contacts you already have. No carrier portal. No IT project.

Workspace setup · FreightX AP

✓

Connect TMS

Done

✓

Upload contracts & rate cons

Done

✓

Map carrier contacts

Done

First invoice audited

In progress

Load #48291 · Swiftline

THU 2:16 PM

Ana emailed dispatch for the signed POD

FRI 9:00 AM

No reply — Ana switched to text

MON 8:30 AM

Follow-up escalated to carrier AP contact

MON 11:42 AM

POD received & attached to load

02 — POD COLLECTION

The chase starts the moment a load delivers.

Delivered status hits your TMS, and Ana works email, text, and follow-up until the POD lands — every touch logged against the load.

03 — POD SCORING

Every POD read and scored.

Signature, legibility, load reference, and exception notes - fails go back to the carrier with the exact reason.

POD_48291.pdf

PASSED

✓

Consignee signature present

✓

Fully legible · load ref matches

POD_48307.jpg

RETURNED

Sent back: signature not visible — photo cuts off page 2.

Invoice INV-2214 · Swiftline Carriers

Linehaul

$1,850.00

MATCHED

Fuel surcharge

$212.40

MATCHED

Detention — 1.5 hr

$75.00

MATCHED

Lumper fee

$95.00

FLAGGED

Variance found

−$95.00 · sent back with evidence

04 — INVOICE AUDIT

Every line matched against the contract.

Ana checks invoice lines against the rate con, real timestamps, and prepaid receipts — then attaches evidence to every flag.

05 — EXCEPTIONS ONLY

Clean invoices flow. You only see the exceptions.

Straight-through processing for clean invoices. Your queue holds only the handful that genuinely need a human decision.

Auto-approved overnight

Need your decision

$95

INV-2214 · Duplicate lumper fee

$210

INV-2198 · Detention exceeds contract cap

BUILT FOR FREIGHT AP

The details that make it stick.

Works where carriers work

Email and text — no portals or logins to chase.

Reads any POD format

Scans, photos, faxes, and clean PDFs — all scored to the same checklist.

Evidence on every flag

Every variance carries the rate con line, receipt, or timestamp behind it.

WHY IT PAYS

Billing errors are 1-3% of freight spend. Ana finds them.

Most teams skip the audit because it doesn’t scale. Ana audits every invoice, every time, so recovered variance can cover the work many times over.

1–3%

Typical leakage in freight spend. Ana audits every invoice so it does not walk out the door.

100%

Invoices audited — not sampled. Most teams skip the audit because it does not scale.

Exceptions

The only work that reaches your desk. Clean invoices flow straight through.

Ana closes the loop. You approve the exceptions.

Bring a recent load and a carrier invoice to the walkthrough - we’ll show you exactly what Ana would have chased, scored, and flagged.

Book a 20-minute walkthrough

▸ Watch the 60-second demo

FreightX

2151 River Plaze Drive, Sacramento, CA 95833.

hi@freightx.ai.

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2151 River Plaze Drive, Sacramento, CA 95833.

hi@freightx.ai.

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